How to Set Up POS System for Your Business

14 June, 2023

As a business owner, you can ensure that client payments are executed more efficiently with Point of Sale or POS systems. A POS system can help you manage the payments customers provide for your goods and services with ease. The system also levies the taxes required and speeds up the entire sales process considerably. Whether you opt for a physical POS machine at your store or for an internet-enabled POS app for online transactions, this software can impact your sales in a way that affects your bottom line. This article will help you understand the benefits of this solution and list down the steps to set up Point of Sale systems for your business. Read on.

What are the Benefits of the Point of Sale System?

Before moving on to the steps to set up Point of Sale systems, it is crucial that you understand how POS can benefit your business. The advantages of POS systems are as follows:

Quick Payment Processing

POS systems help you process customer payments with ease and convenience. You can use it to process payments made through various mediums like credit or debit cards, cash, mobile wallets, etc. With POS systems, you can reduce the length of queues at the checkout counters and create a pleasant shopping experience for customers.

Inventory Management

POS systems can enable you to hook up your inventory to the sales data collected. Thus, the minute a sale is concluded, it reflects in your inventory. You can also set up reminders to alert you when you are running low on an item in your inventory.

Sales Data

POS systems can collect and collate sales data, providing you with information vital to the growth of your business. Not only does this data help in terms of accounting and billing, but it also lets you know the strengths and shortcomings of your business operations.

Employee Management

POS systems help you evaluate your employees’ performance to address concerns and blind spots. Employees can also use the system to clock in and out, thus giving you an idea of employee work hours and efficiency. It also helps prevent theft by tracking the inventory and income.

Customer Relationship

POS systems help you create customer profiles and other relevant data. This information can help you create personalised marketing strategies and offer targeted discounts and deals, thereby generating customer loyalty and increasing customer satisfaction levels.

What are the Steps to Set up POS System?

Given below are the easy steps to set up POS system for improved efficiency and productivity:

1. Launching the Software and Logging In
   
   To begin with, you must run the POS software. For web-based software, there is no installation process; you simply have to use your browser to go to your store’s Uniform Resource Locator (URL). You can then login and configure your account by entering the required details. Since most POS software comes with walk-throughs that guide you as to the steps to set up POS terminal, you will be able to run the software smoothly.
   
   

2. Uploading and Entering Products
   
   After launching the software and creating your account, you need to create your inventory. If you have few products, you can do so manually. However, if you have an extensive catalogue, you can upload the items in bulk via a CSV product list. You can enter your items under various fields like product name, SKUs, supply price, retail price, etc.
   
   

3. Setting up Your User Account
   
   With a POS system, you can set up profiles and accounts for multiple people, allowing you to include key team members to operate the software. For instance, you can make accounts for admin staff, managers, cashiers, etc. You can also create different levels of permissions to control who can and cannot access certain information and features. For example, while admin staff may enjoy complete control of the software, inventory staff would only be permitted to manage the catalogue.
   
   

4. Setting Up Hardware
   
   Along with software, POS also includes hardware depending on your store set-up. For instance, your business might require payment terminals, barcode scanners, printers, etc. The instructions for setting up these devices depend on your POS system, so get in touch with your provider for those details. Overall, such devices can be set up by switching them on, connecting to the Wi-Fi network, and pairing them to your POS software.
   
   

5. Setting Up Payments
   
   When the payment equipment and POS system are connected, you simply have to configure the software settings so it can recognise your payment processor. Again, for more specific instructions, reach out to your provider. If the two components integrate easily, the process entails going to the system settings and adding the correct payment types.
   
   

6. Connecting POS to Other Apps
   
   To make the most of your POS system, you should connect it to other business apps already installed. Your business runs more smoothly if all the apps work in tandem. You can connect your POS system to your e-commerce platform, accounting software, employee management app, etc. Check to see what apps can be connected to the POS system you have set up.
   
   Now that you know the steps to set up POS terminal and software, you can choose a system that helps you optimise your business. You can place an order for POS terminal on the app. SmartHub Vyapar from HDFC Bank gives you access to a reliable and convenient POS system that helps you plan and run your business more efficiently. Explore the many smart business features of HDFC Bank SmartHub Vyapar – a holistic platform for all your business needs.
   
   

To Download SmartHub Vyapar App By HDFC Bank, Click Here.

Read more on the benefits of using a POS machine for your business here.

*Terms and conditions apply. The information provided in this article is generic in nature and for informational purposes only. It is not a substitute for specific advice in your own circumstances. HDFC Bank SmartHub Vyapar is available to only Individual & Sole Proprietorship entity and for select Current Account variants only. For other entity types, please connect with the nearest branch.