How to Create E Way Bill via GST Portal

24 March, 2023

As a business owner, your operations often require you to transport goods from one place to another. However, while transporting goods, you must comply with the laws in place. As per the GST (Goods and Service Tax) laws, you have to have an e-way bill (EWB) to legally move goods across locations. An e-way bill is an electronic way bill concerning the movement of goods. As per the rules, a GST registered person is not permitted to transport goods with a value exceeding  ₹50,000 in a vehicle without an e-way bill. You can generate an e-way bill online on the GST portal.

What are the pre-requisites that you need to fulfil before generating e-way bills?

To generate an e-way bill via the GST portal, you must fulfil certain pre-requisite criteria. It is as follows:

• Register on the EWB (e-way bill) portal

• Keep the invoice/bill/challan related to the consignment of goods handy

• Have a Transporter ID or vehicle number with you if the transport is taking place by road

• Have the Transporter ID, Transport document number and date in hand if the transport takes place by rail, air, or ship
  
  

How to generate E-Way bill online via the GST portal?

If you are wondering how to make an e-way bill using the online GST portal, then you can follow the steps given below:

• Step 1: Enter details like username and password, and Captcha code, to log in to the e-way bill system.
  
  

• Step 2: Check the left-hand side of the dashboard. Go to the ‘e-way bill’ option and click on ‘generate new’.
  
  

• Step 3: Enter the fields given below on the screen:

1. Transaction type: Check ‘outward’ if you are a supplier and ‘inward’ if you are the recipient of the consignment.

2. Sub-type: check the sub-type applicable to you and select it.

3. Document type: Select either invoice/bill/ challan/credit note/ bill of entry/ or others if not listed here.

4. Document Number: plug in the document/invoice number.

5. Document date: Select the date of the invoice/challan/document (future dates are not applicable).

6. From/to: Based on whether you are a supplier or recipient, enter the ‘to/from’ details. If the supplier/client is unregistered, then mention ‘URP’ in the GSTIN field, marking them as an unregistered person.

7. Item details: Provide the consignment details such as:
   
   - Name of product
   
   - Description
   
   - HSN code
   
   - Quantity
   
   - Unit
   
   - Taxable value/value
   
   - CGST, SGST, IGST rates in %
   
   - Cess or other tax rates, if charged, in %.
   
   

8. Transporter details: It is mandatory to provide the mode of transport along with the approximate distance covered (in km). You can also mention either the transporter name, ID and document number and date OR the vehicle number via which the consignment is being transported.
   
   

• Step 4: Click on ‘submit’. The system will validate the data entered and show up if any errors are present. If not, your request will be processed, and the e-way bill will be generated in Form EWB-01 along with a unique 12-digit number.
  
  

Now that you know how to create e-way bills via the GST portal ensure that you transport goods while complying with the law.

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​​​​​​​*Terms and conditions apply. The information provided in this article is generic in nature and for informational purposes only. It is not a substitute for specific advice in your own circumstances. HDFC Bank SmartHub Vyapar is available to only Individual & Sole Proprietorship entity and for select Current Account variants only. For other entity types, please connect with the nearest branch.